Totsu Field Engineering Corporation
Policy for Protection of Personal Information
Totsu Field Engineering Corporation (hereinafter referred to as "our company" or "we") handles a large amount of personal information while engaged in the telecommunications infrastructure construction business, network construction business, and telecommunications equipment business.
We believe that it is our social responsibility to protect personal information in all corporate activities, handle it appropriately, and observe compliance. Therefore, we have declared both inside and outside the company that we will implement the following items, and will strive to protect personal information appropriately.
(1) We will obtain personal information in a lawful and fair manner and take measures to ensure that the information is not handled beyond the scope of the specified purpose of use.
The purpose of use specified by our company is as set forth in the attached document "Handling of Personal Information."
Furthermore, except as permitted by law, we will not provide personal information that we have received to a third party without the consent of the individual.
(2) We will comply with all Japanese laws and regulations related to personal information protection, including the Personal Information Protection Act, government guidelines, and other related standards (industry guidelines, etc.).
(3) In order to prevent the leakage, loss, or damage of personal information, the Company will establish internal regulations and a system of responsibility and take appropriate safety measures. In addition, the Company will regularly inspect the content of the safety measures and take corrective measures if any deficiencies are found.
(4) In order to implement this policy, we will establish a personal information protection management system (including this policy and rules and regulations regarding personal information protection), ensure that our employees and other relevant parties are fully aware of it, and implement and maintain it, while also continually improving it.
(5) We will educate our employees on the importance of protecting personal information, appoint a person in charge of personal information protection in each organization that handles personal information, and strive to manage personal information appropriately.
* "Personal Information Protection Management System"
is a series of mechanisms for protecting personal information, including policy formulation, system development, planning, implementation, inspection and review.
Date of enactment: October 1, 2009
Date of revision: February 3 , 2025
Totsu Field Engineering Co., Ltd.
Representative Director: Hisashi Koyanagi
Handling of personal information
1. Purpose of use of personal information
Except as permitted by law, we will handle personal information within the scope of the following purposes of use.
(1) Purpose of use of personal information acquired by means other than directly from the individual in writing
[1] In cases where construction work, construction management, maintenance and inspections, or other construction-related tasks are commissioned, in accordance with the Construction Business Act, personal information of the client, partner companies, subcontractors, and other personnel will be managed, communicated, and coordinated to the extent necessary for the execution of the relevant tasks.(2) Purpose of use of the personal information to be disclosed
[1] Handling of personal information of business partners
a) To contact you regarding transactions, etc.
b) To verify your identity and respond to inquiries
[2] Handling of personal information of job applicants and employees
a) To contact individuals who wish to receive information regarding employment, and for the purpose of recruitment selection
b) For the purpose of employee personnel and labor management and welfare
[3] For other purposes for which the individual has given prior consent
2. Provision of personal information to third parties
Except when required by law, we will not provide personal information to third parties without the consent of the individual.
3. Joint use of personal information
We will not share personal information without the consent of the individual.
4. Entrustment of personal information
In order to provide better service to our customers, we may outsource part of our business operations. In that case, we may entrust personal information to the outsourcing company. In such cases, we will select an outsourcing company that meets a sufficient level of personal information protection, conclude an outsourcing contract regarding the protection of personal information, and thoroughly manage and supervise the outsourcing company.
5. Requests for disclosure, correction, etc. of personal information
Our company will respond sincerely to requests from individuals to notify or disclose the purpose of use of their personal information, correct, add, or delete, suspend or erase the use, or suspend provision to third parties (collectively referred to as "disclosure, etc.") in accordance with laws and regulations.
For requests to disclose, etc. personal information, please contact the "Contact Information" listed in Section 7. We will send you the documents required for requesting disclosure, etc.
of personal information. Please note that the procedure for disclosure, etc. of personal information requires written confirmation that you are the individual or their representative.
6. Complaints and inquiries regarding personal information
For complaints or inquiries regarding the handling of personal information, please contact the "Contact Information" listed in Section 7.
7. Measures Taken for the Safe Management of Personal Information
In order to appropriately manage personal information and prevent its leakage, loss, or damage, etc., the Company complies with laws and regulations and related guidelines for the protection of personal information, and takes the following safety management measures.
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(1) Organizational Security Management Measures
We have appointed a person in charge of the handling of personal information, and we have established internal regulations and appropriately manage and review the status of handling personal information. -
(2) Human safety management measures
We provide education and enlightenment to employees who handle personal information on the appropriate handling of personal information and obtain a pledge of confidentiality. -
(3) Physical security control measures
We manage access to areas where personal information is handled, and we take measures to prevent theft and loss, such as locking documents and recording media containing personal information. When taking out electronic media or documents in which personal data is recorded, the Company handles it in an appropriate manner so that the personal data is not easily identified, and when disposing of personal data or recording media, etc., it is appropriately disposed of by means that cannot be recovered. -
(4) Technical safety control measures
Regarding information systems that handle personal information, we take technical security control measures such as access control, password management, and anti-virus measures to prevent unauthorized access and operate them appropriately.
8. Contact Us
For requests for disclosure of personal information, complaints, or consultations, please contact the following.
Contact: General Affairs and Accounting Department, Personal Information Inquiry Desk
Address: 1-82,Nanyo,Chiryu-shi,Aichi,472-0004,JAPAN
9. Voluntary nature of provision of personal information
Whether or not you provide your personal information to us is at your discretion. However, please note that if you do not provide the necessary information, we may not be able to conclude a contract or provide services.
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